Project Coordinator

We're hiring a Project Coordinator Role!

Key Details
📍Location: Groningen (Site-Based)
⏱ Hours: Full Time - Monday to Friday (40 Hours)
📄 Contract Type: Fixed Term
💰Salary: (Depending on experience)

The Role
This role of Project Coordinator is critical to ensuring the smooth operation of our construction site projects. You will be responsible for office management, document control and compliance administrative tasks. This role demands exceptional organisational skills, attention to detail, and the ability to navigate complex environments.

Responsibilities include:

• Administrative Support
  Assist with scheduling meetings, maintaining calendars, IT infrastructure and arranging visitor access passes.
• Site Office Management
• Document Control
  Manage and maintain the company’s document control system, ensuring all documents are properly indexed, scanned, stored, and archived.
  Ensure accurate records of document revisions and distribute documents to the relevant departments and individuals.
  Work with project teams to ensure document completeness and accuracy, and respond to document-related inquiries from internal and external stakeholders.
  Implement and oversee appropriate access controls to maintain document confidentiality in line with the Company Data Protection and Data Retention Policies.
  Train new employees on the document control system and processes. Support the continuous improvement of the document control system through regular reviews and upgrades.
• Compliance & Onboarding
  Onboard operatives to site, in collaboration with the relevant RBT departments. Collate employee documentation and upload to the appropriate systems & trackers.
  Coordinate operative site inductions and provide dates to all stakeholders.
  Collate new starter packs for RBT employees inducted on site (company apparel and PPE, supplied by the relevant RBT Department)
  Ensure operatives are added to, and removed from, RBT & client time management systems
• Sustainability
  Collaborate with the ESG Manager to assist with the implementation of eco-friendly solutions within the office environment.
• Travel
  Update accommodation, car and fuel card trackers, collect mileage of all project vehicles and report to the Travel Department.Other Related Tasks

  Experience

• Minimum 2 years of experience in a similar role.
• Excellent computer literacy.
• Proficiency in Google Workspace, Microsoft 365 and Electronic Document
• Management Systems (EDMS).
• Excellent communication and interpersonal skills.
• Excellent written and verbal communication skills in English.
• Ability to effectively prioritise and execute tasks to meet deadlines in a dynamic and high-pressure environment.
• Excellent problem-solving skills.
• Ability to collect, interpret and analyse data and KPI’s

If interested, please send your CV to hr@teamredbear.com!